Event Logistics Manager

Remuneration:Market related 
Location:Cape Town
Job level:Senior
Own transport required:Yes
Travel requirement:Occasional
Company:Grandstand Management (Pty) Ltd

Job description

Start date: Immediate

Kindly submit your full application along with the following information:
  • A cover letter motivating why you are the perfect candidate for this particular role and the team?
  • Comprehensive CV
  • Salary expectations and your availability

Please note that only candidates that meet the minimum requirements for this position will be considered. Should you not hear back from us within 14 days from the date of your submission, please consider yourself unsuccessful.

The role

Based in Cape Town, the successful candidate will direct and deliver on mandated logistics projects to support the project director of logistics and his team in the overall integrated delivery of the Absa Cape Epic event. This candidate is motivated to grow and develop in their role, is results driven and able to deliver on strict timelines whilst working closely across all divisions as well as with sponsors, suppliers, third parties and external stakeholders to drive integrated delivery across all areas of responsibility.

Whilst 'hands on' work at the event are required, this role also requires meticulous planning and documenting year-round and is therefore primarily desk bound.

The logistics manager should:
  • Be a South African citizen or be in possession of a valid South African work permit.
  • Have a proven experience of five to seven years in a similar environment, within the sport/events industry, at least three of which managing a project team (i.e. reporting staff), suppliers and service providers.
  • Possess a valid matric certificate and/or relevant tertiary qualification
  • Have a general knowledge of about the Absa Cape Epic or similar events.
  • Minimum of Code B driver’s license and own transport.
Occasional travel may be required both locally and internationally from time to time.

Key responsibilities
  • Work closely with the project director of logistics and other members of the logistics team to ensure seamless overall delivery of all logistic elements around the race.
  • Conceptualization, planning and execution of assigned logistics elements.
  • Planning and engaging with the internal departments to ensure delivery of their logistical requirements.
  • Planning and engaging with sponsors to deliver logistical services for their activations on event.
  • Management of suppliers, contractors and other stakeholders to ensure service delivery to Absa Cape Epic standards.
  • Ensure that all logistical aspects remain compliant with health and safety requirements as stipulated in the relevant legislation.
  • Work within allocated budgets, financial tracking, reconciliation of logistic projects.
  • Monitor deliverables per project plan and provide regular project status feedback to the team.
  • Document all systems and procedures to develop comprehensive ‘best practice’ manuals.
Self-development and growth

The successful candidate should:
  • Keep abreast of relevant trends and innovative solutions to improve and attain higher levels of event management
  • Develop a thorough knowledge of the various event/logistics processes, systems and proactively find solutions
  • Take initiative in obtaining relevant skills by identifying any training requirements and discuss with management

Founded in 2004 by Kevin Vermaak and recently acquired by Wanda Sports Holdings, the Absa Cape Epic is the world’s premier mountain bike stage race. The route changes every year, taking professional mountain bikers and aspiring amateurs from around the world through roughly 700km of unspoilt scenery and 15,000m of accumulated climbing over some of the most magnificent mountain passes in South Africa's Western Cape province. The Absa Cape Epic is the most televised mountain bike event in the world and the only eight-day stage race classed as hors catégorie (beyond categorisation) by the Union Cycliste Internationale (UCI), the same category as the iconic Grand Tours of road cycling. This official UCI status makes it a highlight of the professional rider’s calendar. The Absa Cape Epic is a full-service race, meaning that riders can concentrate on riding while services such as accommodation, food, bike cleaning and maintenance, and medical assistance are provided for them.


Skills and competencies

Essential skills and competencies include:
  • Experience working on event logistics, venue layouts and procurement of events infrastructure, event services and suppliers.
  • Understanding of global best practice in the staging of international mass participation events.
  • Strong planning and organising skills, with the ability to juggle multiple projects with superb accuracy and attention to detail.
  • Strong troubleshooting skills with the ability to think on your feet and not be afraid to get your hands dirty.
  • The ability to interact at all organisational levels, with business acumen and insight.
  • The ability to analyse proposals and write reports, conceptualise and implement new ideas and solutions.
  • Excellent computer skills in MS Office, especially Excel.
  • Strong Event Management, project management and financial management skills.
  • An excellent industry network and strong relevant stakeholder relationships.
  • Strong participant, crew and volunteer focused approach.
  • Strong administrative skills with attention to detail.
  • Presentation, negotiating and influencing skills.
  • Be passionate, service oriented, positive, proactive and results driven.
  • Excellent written and verbal command of the English languages, Afrikaans advantageous.
  • Flexibility to work long hours and weekends in the lead up to the event.

Posted on 17 Jul 15:41

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